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Robotic Process Automation of ASN and Obligation

Automated high-volume, repetitive tasks related to Advance Shipping Notice (ASN) processing and Obligation Management, aiming to reduce manual workload, improve data accuracy, and accelerate cycle time across supply chain and finance operations.

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Project Leadership Highlights

  • Extract ASN data from multiple formats (PDF, Excel, emails, etc.)

  • Validate ASN information against purchase orders

  • Automatically update WMS systems with ASN details

  • Monitor and trigger obligation workflows on RMS

  • Generate and archive audit trails for 3 way matching

Key Outcomes & Impact

  • Process Efficiency: Reduction of ASN and obligation processing time by up to 90%

  • Cost Savings: Reduced need for manual labor, freeing up 5 FTEs for higher-value tasks

  • Accuracy & Compliance: Improved data accuracy and real-time validation against POs and obligations by 100%

  • Scalability: Easily scalable bot workflows for additional obligation types

  • Audit & Reporting: Comprehensive logging, audit trails, and dashboard reporting capabilities

Tools and Methodologies

RPA Platform:

  • UiPath
     

Development Tools:

  • Python
     

Data Integration & Processing:

  • APIs for ERP system integratio
     

Project Management & Collaboration:

  • Microsoft Teams

  • SharePoint
     

Testing and Monitoring:

  • Unit and Integration Testing Suites
     

RPA Control Room

  • Logging and exception handling frameworks

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